Project Management Essay Example for Free

Project Management Essay I am sending out bid documents to look for a contractor to analyze my organization’s IT help desk needs, standardize policies, procedures, hardware and software, and provide the necessary training and documentation. But before that takes place the â€Å"Scope† of what will be procured needs to be defined. The fore knowledge that my wants it’s IT help desk analyzed is a good start. The definition of the â€Å"What† as Fleming mentioned is the most important aspects of managing a project. I would develop a Work Breakdown Structure (WBS) after the project has been defined. (Fleming, 2003, 116) The question of who will perform the work will come after a Request for Proposal has been prepared for released to prospective sellers. (Fleming, 2003, 122) This step in the contracting phase is normally called The Pre-award Phase, pre-award is the first phase of the contract management process and comprises all buyer and seller actions from procurement planning through submitting a bid or proposal. The pre-award stage is where my organizations IT help desk requirements will be clearly described in an unambiguously fashion and our objectives as well as risk will be considered. (Garrett, 2007, 80) The request for proposals (RFP) includes the following documents: Section I Letter of invitation Section II Information to consultants Appendix to Consultants information Section III Terms of Reference Section IV Technical proposals Section V Financial proposal Section VI Standard Contract Form In the subsection of the RFP Fleming’s example of â€Å"Model Contract† will addressed. (Fleming, 2003, 148) †¢Statement of Work (SOW) †¢Technical Specifications †¢Terms Conditions (TCs) †¢Data reporting †¢Status Reviews †¢Management Requirements The Statement of Work (SOW) describes the buyer’s requirements in sufficient detail to allow prospective sellers to determine whether they can provide the product, service, of solution. (Garrett, 2007, 87) The technical specifications will always be added by the IT department for this project. (Fleming, 2003, 148) The terms and conditions are generally used when the source selection decision will be price driven. (Garrett, 2007, 89) Terms conditions will come from purchasing. (Fleming, 2003, 148) The key component to (TCs) is the main duty of (TCs) and that is to cover the critical issues and how the seller can make changes to an existing procurement. The (TCs) will also cover any legal requirements. (Fleming, 2003, 152) Evaluation: Any effort to win my organization’s IT contract will be based on an objective analysis. Once the proposals are received by all participating sellers the final selection will be made using the following evaluation criteria: Note the criteria were determined before RFP’s were issued: (Fleming, 2003, 165) †¢Technical †¢Management †¢Quality †¢Warranty †¢Price The final source will be made on the listed criteria and must be submitted in a written and oral presentation method. In a side note that would be clearly stated in my RFP and in the Contract the areas of Confidentiality Ownership, will be addressed with the following: Confidentiality: The Consultant shall not, during the term of this Contract and within two years after its expiration, disclose any proprietary or confidential information relating to the Services, this Contract or the Client’s business or operations without the prior written consent of the Client. Ownership of Any studies, reports or other material, graphic, software Material or otherwise prepared by the Consultant for the Client under the Contract shall belong to and remain the property of the Client. The Consultant may retain a copy of such documents and software.